Administrative & Human Resources Assistant

Due Date

REPORT TO: Finance & Administration Manager

PURPOSE OF THE JOB: To maintain accurate financial and payroll records and efficient management of Human Resources related concerns. The person superintends administration and human resources management policies to ensure procedures are effectively implemented and complied with. Supports staff and employees through a variety of tasks related to organization, administration and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate to ensure the assigned duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

ESSENTIAL DUTIES AND RESPONSIBLILITES:

  • Supervise administration and human resources activities to achieve overall College goals.
  • Preparation and maintenance of all non-teaching/sports coaches/administrative human resources records, input employee data and maintain employee files as well as respond to employee inquiries about human resources issues.
  • Prepare, reconcile and maintain payroll records.
  • Reconcile payroll creditor accounts and prepare updated monthly creditors schedules: outstanding creditors report, age analysis report, etc.
  • Coordinates works council meetings (school, farm and dairy) and various events as well as producing meeting agendas and recording of the minutes.
  • Familiar with the Labour Act.
  • Processing and reconciliation of Parents’ Association accounts and administration.
  • Prepare weekly and monthly financial reports for the Parents Association.
  • Participate in monthly and year end stock counts.
  • Any other duties assigned.

 

EDUCATION AND EXPERIENCE:

  • Higher National Diploma/Degree in Human Resources Management and Administration with a relevant professional qualification such as Institute of People Management of Zimbabwe (IPMZ) Diploma. An accounting qualification is an added advantage.
  • Advanced PC skills are required including Excel and Word; Access and PowerPoint are preferred.
  • Good analytical skills are required.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Flexibility and adaptability to changing priorities.
  • Willing to work outside working hours including weekends when necessary.
  • Demonstrated work experience of 5 years and above.
  • Experience of working in a similar environment would be an added advantage.

 

REMUNERATION PACKAGE:
A competitive remuneration package will be offered to the successful candidate

HOW TO APPLY:
Application and Curriculum Vitae together with certified copies of academic and professional certificates should preferably be HAND DELIVERED IN A SEALED ENVELOPE or e-mailed to: secretary@watershed.ac.zw. The closing date of receipt of applications is 19 January 2024.

NB: Those applicants who do not meet the above criteria will not be considered and only shortlisted applicants will be contacted.